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Waiver form

Waiver form for running and drinking beer event: 
Event Date: 7th and 8th October 2023
Location: Bowdon Rugby Club
By placing this order I hereby acknowledge and agree to the terms and conditions set forth in this waiver form in consideration for my participation in the Running and Drinking Beer Event “5K Beer Challenge”.

Assumption of Risk:

I understand that participating in the Event involves running or jogging, consuming alcoholic beverages, and potential risks associated with physical activity and alcohol consumption. I acknowledge that I am voluntarily participating in this Event and I assume all risks and hazards associated with it, including but not limited to:

Risk of physical injury, including but not limited to sprains, strains, fractures, and collisions with objects or other participants.

Risk of alcohol-related health issues or impairment, including intoxication, impaired judgment, and increased risk of accidents.

Risk of slips, trips, falls, or other accidents due to the consumption of alcohol.

Other risks associated with the Event.

Alcohol Consumption:

I understand that consuming alcoholic beverages during the Event is entirely voluntary, and I have the option to refrain from alcohol consumption. I acknowledge that alcohol consumption can impair my judgment, coordination, and reaction time, and I agree to drink responsibly and not to consume alcohol excessively during the Event.

I represent that I am physically and mentally fit to participate in the Event. I understand that it is my responsibility to consult with a healthcare professional regarding my fitness to participate, especially considering any pre-existing medical conditions, injuries, or other limitations that may affect my ability to safely participate in physical activities or consume alcoholic beverages.

Release and Waiver:

In consideration for being permitted to participate in the Event, I hereby release, waive, discharge, and covenant not to sue the organizers, sponsors, volunteers, and other affiliated individuals or entities involved in the Event (collectively referred to as “the Released Parties”) from any and all liability, claims, demands, actions, or causes of action arising out of or related to any loss, damage, or injury, including death, that may be sustained by me or to any property belonging to me, whether caused by the negligence of the Released Parties or otherwise, while participating in the Event or while traveling to or from the Event.

Indemnification:

I agree to indemnify, defend, and hold harmless the Released Parties from and against any and all claims, demands, liabilities, damages, costs, or expenses, including reasonable attorney fees and court costs, arising out of or related to my participation in the Event or any violation of this waiver form.

Use of Likeness:

I grant the organizers of the Event the right to use photographs, videos, or other media capturing my likeness during the Event for promotional and marketing purposes without compensation or further consent.

Severability:

If any provision of this waiver form is found to be unenforceable or invalid, the remaining provisions shall remain in full force and effect.

By placing this order I can confirm none of the below applies to me. 

In the context of health and safety, there are certain groups of people who may be exempt from attending sporting events to mitigate risks and protect their well-being. Please select NO to confirm each of the following does now apply to you. 

Individuals under the age of 18 years old: If you are under the age of 18, it is against the law to consume alcohol. ‘5K Beer Challenge’ is for adults over the age of 18 years only. 

Individuals with specific medical conditions: People with certain medical conditions or compromised immune systems may be advised or required to avoid large gatherings, including sporting events. This could include individuals with respiratory conditions, chronic illnesses, or immunodeficiencies.

Pregnant women: Pregnant women may be advised to avoid crowded places, including sporting events, due to potential risks to their health and the health of their unborn child. This recommendation is often made to minimize exposure to infectious diseases or physical hazards.

Elderly individuals: Older adults, particularly those with underlying health conditions, may be more susceptible to severe illness or complications. As a precautionary measure, they may be advised to refrain from attending sporting events where there is a higher likelihood of close contact with others.

Individuals with disabilities: People with certain disabilities may have specific health considerations or vulnerabilities that make attending sporting events challenging or risky. Accessibility concerns, physical limitations, or sensory sensitivities could be factors in their exemption.

Individuals recovering from illness or surgery: Those who are recovering from recent illnesses or surgical procedures may need additional time to regain their strength and immunity. Attending crowded sporting events could pose a risk to their recovery or increase their susceptibility to infections.

Individuals with contagious illnesses: People with contagious illnesses, such as influenza or a viral infection, are generally advised to avoid public gatherings, including sporting events, to prevent the spread of the disease to others.

I have read and understand this waiver form, and I voluntarily agree to its terms.

Privacy policy

  • Privacy Policy for 5K Beer Challenge

Thank you for participating in the 5K Beer Challenge. Your privacy is important to us, and we are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and protect the information we gather from participants and visitors to our Event website.

1. Information We Collect

1.1. Personal Information: During the registration process, we may collect certain personal information, such as your name, address, email address, phone number, date of birth, emergency contact details, and any other information you provide voluntarily.

1.2. Health Information: To ensure the safety of all participants, we may ask for health-related information. This may include details of any medical conditions, allergies, or other health-related information. Providing this information is optional, but it can help us provide appropriate medical assistance if needed during the event.

1.3. Payment Information: If you choose to make a payment for the registration or other event-related services, we will collect payment information such as credit card details. Please note that we do not store or retain credit card information after the transaction is completed.

1.4. Communication Data: We may collect data related to your communication with us, such as emails, messages, or any other correspondence.

1.5. Event Participation Data: During the event, we may collect data related to your performance, such as race times, photographs, and videos, for the purpose of documenting and promoting the event.

2. Use of Information

2.1. We use the information collected to manage and organize the event effectively, including:

  • Processing registrations and payments
  • Communicating event-related information, updates, and announcements
  • Ensuring participants’ safety during the event
  • Responding to inquiries and providing customer support
  • Analyzing event participation data to improve future events
  • Sending promotional materials and offers related to future events (if you have opted-in for such communications)

 

3. Disclosure of Information

3.1. We may share your personal information with third-party service providers who assist us in organizing and managing the event. These service providers are required to keep your information confidential and are prohibited from using it for any other purpose.

3.2. We may share your event participation data, such as race times and photographs, on our website, social media channels, or marketing materials for promotional purposes. However, we will not disclose any health-related information without your explicit consent.

3.3. We may disclose your personal information if required by law or in good faith belief that such action is necessary to comply with legal obligations or protect the rights, property, or safety of the Event, its participants, or others.

4. Data Security

4.1. We implement reasonable security measures to protect the information collected during the registration process and the event. However, please be aware that no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

5. Your Choices

5.1. You have the right to access, update, and correct your personal information. You can do this by contacting us at [contact email/phone number].

5.2. If you no longer wish to receive promotional emails or communications from us, you can unsubscribe by following the instructions provided in the emails.

6. Children’s Privacy

6.1. Our event is not intended for individuals under the age of 18. If we become aware that we have inadvertently collected personal information from a child under 18, we will take steps to delete such information as soon as possible.

7. Changes to the Privacy Policy

7.1. We may update this Privacy Policy from time to time to reflect changes in our information practices. We will notify you of any significant changes by posting the updated policy on our website or through other appropriate communication channels.

8. Contact Us

8.1. If you have any questions or concerns about this Privacy Policy or our data practices, please contact us (details can be found at the bottom of our website).

Terms and Conditions for Legless 5K Beer Challenge

These Terms and Conditions govern your participation in the sporting event ‘5K Beer Challenge’ organized by Legless 5K Beer Challenge. By registering or participating in the Event, you agree to comply with these terms. Please read this Agreement carefully before participating in the Event. If you do not agree with any part of this Agreement, you may not participate in the Event.

Registration and Eligibility:

  1. Participants must meet the eligibility criteria specified by the Event Organiser.
  2. Participants must provide accurate and complete information during the registration process.
  3. The Event Organizer reserves the right to reject any registration at its sole discretion.

 

Safety:

  1. Participants must follow all safety guidelines, rules, and regulations set forth by the Event Organiser.
  2. Participants must act responsibly and take reasonable precautions to avoid injury to themselves and others.

 

Code of Conduct:

  1. Participants must conduct themselves in a respectful and sportsmanlike manner.
  2. Participants must not engage in any form of harassment, discrimination, or violence.
  3. Participants must follow the instructions and decisions of the Event Organizer and officials.

 

Liability:

  1. Participants acknowledge that participating in the Event involves certain inherent risks and accept full responsibility for their own safety.
  2. Participants release the Event Organizer, its officers, employees, and affiliates from any liability for injuries, damages, or losses incurred during the Event.

 

Photography and Media:

  1. Participants consent to the use of their name, likeness, photographs, and videos captured during the Event for promotional purposes by the Event Organiser.
  2. Participants may not use any unauthorized photography or recording devices during the Event without prior permission.

 

Changes and Cancellations:

  1. The Event Organiser reserves the right to modify, reschedule, or cancel the Event for any reason.
  2. In the event of cancellation, the Event Organiser reserves the right to offer alternative arrangements at its discretion.

 

Intellectual Property:

  1. All intellectual property rights associated with the Event, including logos, trademarks, and copyrights, belong to the Event Organiser.
  2. Participants may not use or reproduce any Event-related intellectual property without prior written permission from the Event Organizer.

 

Governing Law:

  1. This Agreement shall be governed by and construed in accordance with the laws of England.
  2.  Any disputes arising from or relating to this Agreement shall be subject to the exclusive jurisdiction of the courts in England.

 

Severability:

  • a. If any provision of this Agreement is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

 

Entire Agreement:

  • This Agreement constitutes the entire agreement between the participants and the Event Organiser, superseding any prior agreements or understandings, whether written or oral, relating to the Event.

 

The refund policy:

  • Event Cancellation: If the sporting event is canceled for any reason, such as inclement weather, facility issues, or unforeseen circumstances, the event organiser typically offers refunds or an opportunity to attend the postponed event to ticket holders. 
  • Postponement: In the case of event postponement, where the event is rescheduled for a later date, tickets are usually honored for the new date. However, if you are unable to attend the rescheduled event, we will provide refund options. Again, the specific refund policy would be communicated by the us or ticketing platform.
  • Ticket Exchange or Resale: Some event organizers or ticketing platforms offer ticket exchange or resale options, allowing ticket holders to transfer or sell their tickets to others if they are unable to attend the event. This can be an alternative to obtaining a refund, depending on the terms and conditions.
  • No-Refund Policy: It’s important to note that some sporting events may have a strict no-refund policy, particularly for non-cancellable events or certain ticket categories. In such cases, refunds may not be provided under normal circumstances, even if you are unable to attend the event. 

If in doubt please get in touch. We can provide you with the most accurate and up-to-date information regarding refunds or any other ticket-related inquiries.